Mass digitisation

In the mass digitisation project of the National Archives of Finland, the printed documents that are in the possession of State authorities and kept permanently or in long-term storage will be digitised. After digitisation, the original printed documents will be destroyed.

The term “Mass digitisation” refers to the method and to the amount of material to be processed. The project involved centrally digitising documents filling approximately 140 kilometres of shelf space, making the project internationally unique in the archiving sector in terms of its scope and objectives.

The goal is a totally electronic operating environment

The objective of mass digitisation is to

  • promote the improved availability and usability of documentary information.
  • release state departments from the obligation to keep paper archives, thus speeding up the process of their migration to totally electronic operating environment.
  • save in the facility costs of archives in government departments and the National Archives of Finland.

Only the storage format of documents will change

The data content of the document will not be destroyed in the digitising process; only the storage format changes from paper to digital. Thus, mass digitisation allows the participating government departments to give up archiving facilities and to reform their information management processes and methods.

After digitisation, the original printed documents will be destroyed, which is why the National Archives of Finland has specified the requirements for destroying the documents. The specification of requirements ensures that the official documents included in the national cultural heritage and the information contained in them are preserved, which is the statutory task of the National Archives of Finland.

For further information, please contact

Development Manager Mikko Eräkaski, +358 29 533 7234, mikko.erakaski@arkisto.fi

Senior Officer, Project Manager Ville Kajanne, +358 29 533 7030, ville.kajanne@arkisto.fi