Price List

DOCUMENTS SUBJECT TO PUBLIC LAW - CERTIFACATES

Certificates

EUR

1. Certificate

(The data content of a certificate, drafted on basis of documents, such as genealogy, is based on its intended use.)

 31.50

2. Certified copies

  
First page 21.00
Each following page 3.15

3. Certified, rewritten facsimile, excerpt or

extract of document		  
Per page 33.60
A double fee will be charged for documents with a source language other than Finnish or Swedish.  

4. Other fees

  
Invoicing fee 5.25
Customers will be charged for additional postage services, such as COD.  

ADDITIONAL INFORMATION

  • Prices are based on the Decree on fees of the National Archives 1275/2020 issued by the Ministry of Education and Culture.
  • The services listed in items 1 and 3 will be delivered in three weeks (section 23.1, Administrative Procedure Act, 434/2003). The services listed in item 2 will be delivered within two weeks, for regular requests, and within one month at the most, for requests requiring special measures (section 14, Act on the Openness of Government Activities, 621/1999.
  • No VAT shall be charged for documents subject to public law. Rectification of decisions pertaining to fees for documents subject to public law can be sought within six months from the date of the decision, in accordance with the provisions in the Administrative Procedure Act.

DOCUMENTS SUBJECT TO PUBLIC LAW - INTRE-LIBRARY LOANS

Inter-library loans

EUR

1. Microfilms

  
Each batch of borrowed items in Finland (One batch of borrowed items may contain a maximum of five microfilm rolls or 500 microfilm cards.) 18.90
For each batch of borrowed items that contains both microfilm rolls and microfilm cards (max. five rolls and 500 cards) 29.40
For each batch of borrowed items sent to a foreign address (max. four rolls or 300 cards) 29.40

2. Documents sent by post (archive boxes, bound material, acts)

  
The batches are sent as packages of max. 15 kg  
Per package (max. 15 kg), one-way 21.00
Per package (max. 15 kg), two-way 31.50

3. Documents sent as freight

  
The transport company will invoice the customer for the shipping cots.  

4. Other fees

  
Handling fee (when invoice is sent separately for each batch) 12.08

ADDITIONAL INFORMATION

  • Prices are based on the Decree on fees of the National Archives 1275/2020 issued by the Ministry of Education and Culture.
  • The delivery time for loans between archives or libraries is one month maximum, apart from loans subject to queues.
  • No VAT shall be charged for documents subject to public law.
  • Rectification of decisions pertaining to fees for documents subject to public law can be sought within six months from the date of the decision, in accordance with the provisions in the Administrative Procedure Act. 

SERVICES PROVIDED ON THE BASIS OF THE ACT ON THE OPENNESS OF GOVERNMENT ACTIVITIES

Normal information requests / library copying service

EUR

1. File or paper copy of a document (print-out, size A4 - A3)

  
A4 0.74 / page
A3 1.47 / page
Bound document/page 1.47 / page

2. 2. File or paper copy of a map, drawing or photograph (print-out, size A4 - A3,original size max. A2)

  
A4 3.36 / page
A3 5.46 / page
Larger sizes (if the unit has the necessary equipment) 11.00 / page

3. Paper copy of microfilm

  
Print-out, size A4 1.16 / page
Print-out, size A3 2.21 / page

4. File or paper copy of digital archive access-restricted materials

  
Print-out, size A4 1.16 / page

Information requests requiring special measures

  

5. Search fee and/or cost of removing confidential sections; cost added to the facsimile fee

  
No fee for first 30 min.  
Additional fee for each 30 min. or fraction thereof 22.05

6. Other fees

  
Other fees include a delivery fee of €6.50 and an invoicing surcharge of €5. If materials are delivered to the customer in electronic form against an invoice, no delivery fee is charged. 11.50
Additional fee for COD 4.50
Additional fee for recorded deliveries 6.80

ADDITIONAL INFORMATION

  • Prices are based on the Decree on fees of the National Archives 1275/2020 issued by the Ministry of Education and Culture.
  • Regular copies will be delivered within one month and copies requiring special measures will be delivered within two months (section 21 b, Archives Act, 831/1994, 1146/2016). If the request concerns a matter under consideration by another authority or pertains to the rights, interests or obligations of a natural person or a legal person, the copies will be delivered within two weeks or one month at the most, respectively (section 14, Act on the Openness of Government Activities).
  • No VAT is charged for documents subject to the Act on the Openness of Government Activities.
  • If the party liable to payment finds that there has been an error as defined in Section 34 of the Act on the Openness of Government Activities (621/1999) in the issuance of a fee under the Act on Criteria for Charges Payable to the State (150/1992), said party can request rectification from the authority charging the fee within six months from the date of setting the charge. Complaints against a decision on the request for rectification can be placed as defined in the Administrative Procedure Act by submitting an appeal to a competent Administrative Court as defined in section 12 of the Act. No appeal may be lodged against the Administrative Court’s decision.

BUSINESS SERVICES - ADDITIONAL AND SPECIAL COPYING SERVICES

The prices are announced as tax-free and taxable (VAT 24%).

Additional and special copying services

EUR (VAT 0%)

EUR (VAT 24%)

1. Digitisation on storage device

high quality, original size max. A0 (delivered only at Rauhankatu 17, Helsinki)

    
Digitisation (1 page or corresponding content) 33.02 per file 40.95 per file
Digitisation per hour 48.27 per hour 59.85 per hour
Storage devices are charged separately (see Appendix).    

2. Self-service copying

    
Microfilm print-outs, A4 0.51 per image 0.63 per image
Scanning of bound documents (Rauhankatu 17, Helsinki) 0.94 per image 1.16 per image

3. Facsimile service supervision fee

(When using an external facsimile service)

The minimum charge is one hour.

 38.53 hour/person 47.78 hour/person

4. Other fees

    
Other fees include a delivery fee of €6.50 and an invoicing surcharge of €5. If materials are delivered to the customer in electronic form against an invoice, no delivery fee is charged. 11.50 per batch 14.26 per batch
Additional fee for COD 4.30* 5.33*
Additional fee for recorded deliveries 6.50* 8.06*

*Note: No VAT is charged for COD and recording to Posti's current price list. 

ADDITIONAL INFORMATION

  • Prices of the facsimile services are based on the Decree on fees of the National Archives 1275/2020 issued by the Ministry of Education and Culture.
  • Business services will be delivered within two months (section 21 b, Archives Act 831/1994, 1146/2016).
  • Disputes pertaining to charges on business services will be handled as a civil case in a District Court.

BUSINESS SERVICES - OTHER SERVICES

The prices are announced as tax-free and taxable.

Other services

EUR (VAT 0%)

EUR (VAT 24%)

Other fees include a delivery fee of €6.50 and an invoicing surcharge of €5. If materials are delivered to the customer in electronic form against an invoice, no delivery fee is charged.

 11.50 14.26

1. File or paper copy of a document stored behind a paywall (printout size A4–A3)

    

A4

 0.77 0.95
A3 1.48 1.84

Bound document/page

 1.48 1.84
Invoicing is based on agreements.    

2. Fee covering the cost of finding information and/or removing confidential sections; cost will be added to the facsimile fee

    

For each starting period of 30 minutes

 26.68 33.08
Invoicing is based on agreements.    

3. Research enquiries

    
For each starting period of 30 minutes 26.68 33.08

4. Training services

    
Prices for each course are given in the National Archives’ training programme published annually on the website of the National Archives of Finland. Those who submit their cancellation less than one week before the beginning of a course will be charged 50% of the course fee. Those not attending a course without notification or an acceptable reason will be charged the full course fee.    
Tailored courses 1 422.58 per day 1 764.00 per day
Lectures (45 mins) 201.53 per hour 249.90 per hour
Travel expenses are charged separately.    
Training services are always subject to a written agreement.
 		    

5. Consultation services

    
Consultation, for each hour and fraction thereof 76.21 per hour 94.50 per hour
Special consultation 131.25 per hour 162.75 per hour
Travel expenses are charged separately.    
A written agreement for consultations must always be made.    

6. Chargeable material management services

    
Always subject to a written agreement.    
Material sorting, description and digitisation
    
Project management 133.79 per hour 165.90 per hour
Planning and supervising material transfer (projects) 76.21 per hour 94.50 per hour
Project supervision 55.04 per hour 68.25 per hour
Material sorting and description 38.95 per hour 48.30 per hour
Material digitisation 44.88 per hour 55.65 per hour
Preparing digitisation 39.80 per hour 49.35 per hour
Supervising material transfer (chargeable storage) 39.80 hour/person 49.35 hour/person
Costs for material, supplies, screening, transport, etc. are charged separately (see Appendix).    

Material storage subject to a fee at the National Archives

 1.65 shelf metres/month 2.05 shelf metres/month

Storage of electronic documents for a fee is agreed separately.

    

Invoicing for storage of materials in electronic form is subject to agreement.

    
Backup microfilm archives
    
Processing microfilms at the backup archives 38.95 per hour 48.30 per hour
Material costs will be charged separately.    

7. Loans to government agencies

    
Handling fee 38.10 per hour 47.25 per hour
For each starting period of 30 minutes 22.02 27.30
Shipment fees for loans of microfilms or documents by mail (Per package (max. 15 kg), one-way) 22.02 27.30
With larger deliveries, the hauling company will charge haulage fees directly from the customer.    

8. Loaning documents for exhibitions 

 88.06 per hour 109.20 per hour
The price includes the processing of the exhibition loan application and an assessment of the condition of the documents. The borrower will be obligated to pay for insurance and transport costs of the exhibition loans. A written agreement must be made before documents can be borrowed.    
Minimum charge 80.00 99.20

9. Research room deliveries of materials in storage subject to a charge

    
Fee per delivery (1–6 units) 11.85 14.70
Invoicing is based on agreements.    

10. Use of facilities (lecture room and conference facilities)

    
Kansallisarkisto, Helsinki 372.58 per day 462,00 per day
Kansallisarkisto, Helsinki 190.52 per half a day 236.25 per half a day
Other offices 162.58 201.60
Minimum charge 88.06 109.20

11. Group presentations

    
Normal presentations are free of charge.    
Presentations outside of normal opening hours or with special content (€ per hour) 71.13 per hour 88.20 per hour

12. Publications

    
The prices are listed in a separate catalogue of National Archives Service publications available for sale. Handling fee and postal costs when sending will be added to the fees when invoiced.    

13. Supervision fees

    
Supervision of filming or events at office 60.12 hour/person 74.55 hour/person
Supervision of filming or events at offices after 4:00 pm 82.14 hour/person 101.85 hour/person

Other fees include a delivery fee of €6.50 and an invoicing surcharge of €5. If materials are delivered to the customer in electronic form against an invoice, no delivery fee is charged.

 11.50 per batch 14.26 per batch

Additional fee for COD

 4.30* 5.33*

Additional fee for recorded deliveries

 6.50* 8.06*

*Note: No VAT is charged for COD and recording to Posti's current price list.

ADDITIONAL INFORMATION

  • Prices are based on the Decree on fees of the National Archives 1275/2020 issued by the Ministry of Education and Culture.
  • Disputes pertaining to charges on business services will be handled as a civil case in a District Court.  

APPENDIX TO PRICE LIST (PRICE LIST – MATERIALS AND SEPARATE SERVICES AS FEE-BASED SERVICES)

Materials and separate services

EUR (VAT 0%)

EUR (VAT 24%)

1. Thumb drive

 4.40 5.46

2. DVD, incl. sleeves

 2.29 2.84

3. Archival boxes

    
- A4 2,5 - 8 cm 2.20 2.73
- A4 10 cm 2.54 3.15
- A4 12 cm 3.39 4.20
- Folio 2,5 - 6 cm 2.37 2.94
- Folio 8 - 10 cm 2.88 3.57
- Folio 12 cm 4.91 6.09
- Folio 15 cm 8.47 10.50
Prices of custom-sized boxes as presented in the supplier's price list    

Archival boxes (horizontal)

    
- A4 and folio 2.20 2.73
- Prices of custom-sized boxes as presented in the supplier's price list    

5. Protective paper

    
- A4 folded, 200/sheets 33.02 40.95
- Folio folded, 200/sheets 38.95 48.30
- A4 unfolded, 250/sheets 55.04 68.25
- Folio unfolded, 250/sheets 62.66 77.70

6. Device use feels in relation to contract digitisation

    
- Document scanner 821.37 per month 1 018.50 per month
- Book scanner 973.79 per month 1 207.50 per month

7. Charges for destruction and transport of materials will be determined based on the sum invoiced by the service provider.

    

8. Carry media costs for handing over private archives

 38.10 per shelf metre 47.25 hm per shelf metre

ADDITIONAL INFORMATION

  • Prices are based on Decree 1275/2020 from the Ministry of Education and Culture.
  • Charges for materials and hired equipment relate to the provision of other fee-based services. The prices have been determined on commercial criteria.